Three Reasons to Put It on Paper

Have you ever been in the middle of a conversation, a book, or a brainstorm and felt like you needed to grab a pencil and paper to start writing things down? If so, you’re not alone! Here are three reasons to grab a notebook or scrap of paper and get your ideas on paper:

• Kinesthetic connection sparks memory. The act of physically writing rather than typing has been shown to improve memory through the movement of putting a pen to paper. Read more here.

• Take a (cognitive) load off. Our brains can only keep track of a finite amount of information at once, so writing or drawing your ideas out allows you to let go of some of the load while continuing what you’re doing. Getting it on paper allows you to look for connections, which also reduces cognitive load.

• Words and pictures are powerful. Writing things down with intention can be a powerful practice to focus your energy, thoughts, and emotions to let go of or bring in more of what you want. I enjoy creating vision boards during the new year or times of change to help me organize and focus my intentions.

For more science about why writing things down works for your brain, check out this one on complexity.

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers,

Where in the World is ConverSketch?

In Case You Missed It: We’re expecting twins in December! For more on what this means for ConverSketch over the coming months, check out this post.

In the Studio: Working on a series of videos about wildfire safety, and a series of illustrations of local food gatherings around the state of Colorado. Here’s a snippet:

Speaking of Expectations…A Very Exciting Personal Update

Last week I shared some thoughts about how we can reinvent expectations together to counter the burnout many are feeling.

This week I’d like to share a personal spin on the theme of expectations. I’m delighted to get to finally share with you…

I’m pregnant with twins!

We’re feeling effervescent, they’re due in mid-December, and everyone is healthy.

What does this mean for ConverSketch?

• I’ll be taking a few months for parental leave from roughly December-February depending on when they make their debut

• I’m planning to begin working again part-time in the spring – recognizing this timeline will likely evolve and solidify as we get our bearings as parents

• I will not be traveling beyond October and will be tapering work in November

• If we’re already working together on a project, if the pregnancy continues as we expect, I’ll make sure we’re wrapped up before parental leave.

• For new projects during the time I’m away, I am wildly appreciative to have a network of phenomenal graphic recording and graphic facilitation colleagues to connect you with – so keep planning for visual thinking, creative process design, and meaningful connection.

Please feel free to reach out with questions – I want to make sure all of YOU, my wonderful thought partners are taken care of!

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

With prenatal bliss,

Where in the World is ConverSketch?

Pivoting from In-Person to Virtual: Last week, a team of fire social scientists and I made some tough calls due to covid and other unexpected challenges for participants. We went from a 2.5 day in-person meeting to a 1-day virtual meeting with additional follow up in a few weeks to discuss their work, create a strategy for the remaining funding, and envision what the long-term could look like to continue this work. Sensitive content has been blurred out.

In the Studio: Working on several illustration projects from core values and purpose to integrating the complex landscape of socio-ecological systems into a branded illustration for an upcoming conference I’ll be graphic recording.

Collectively & Creatively Reinventing Expectations

Have you felt it?

During and as the pandemic has evolved, I’ve heard and felt the same thing you probably have.

“I’m so busy…”

“It’s crazy these days.”

“Parenting and working is just…a lot right now.” (Understatement)

The burnout is real. So is the creative reinvention.

What can we do to dial the intensity of expectations down together, collectively and creatively?

If you work with people, here are some suggestions I’ve see and heard lately:

• Establish communication norms. Is there a platform where instant replies are/aren’t expected? One group I recently graphic facilitated articulated that a Teams message could be sent any time, and the recipient would respond when they were able. More urgent matters were direct phone calls.

• Practice a monthly Deepening Day. This team also imagined a once-a-month day dedicated to any sort of personal or professional development the person felt would best serve them. Ideas ranged from attending events to making time for extended lunches with partners or colleagues to setting an away message from email to focus on deep work.

• Live the values: Whether you’re a leader or a co-worker, shifting culture starts with each person on the team. Demonstrating by not responding immediately to every email, or sharing insights from your Deepening Day, or taking those vacation days can all contribute to shifting the pace and expectations we hold each other to.

And really, take that time off to breathe.

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers,

Where in the World is ConverSketch?

In the Studio: Working on video storyboards, synthesis illustrations, and preparing to facilitate a workshop here in Fort Collins next week. Here’s a close-up of one of 11 regional local food gatherings around the state of Colorado I’m visually distilling for display at a Summit happening this winter.

Back from the River: There’s nothing like six days completely offline to refresh and reset. Here’s a painting of the stunning canyon created from camp one evening.

Dark Times Require Deep Imagination

This post by @cleowade simultaneously validated the heaviness underlying current events, while also sparking hope and empowerment in my heart.

If you’ve been feeling like things are just extra difficult or heavy right now, please be gentle with yourself and each other. Rest, love, and ignite the imagination deep within you.

I’m heading off for a week on the river tomorrow and will be back to phone and email after July 7th.

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers,

Where in the World is ConverSketch?

Boulder, CO: Graphically facilitating a workshop for a team of education and outreach stars who tell stories and collaborate with climate and atmospheric scientists to better communicate the work and research. Here is the visual agenda for the day.

Global Council for Science and the Environment: Attending a 4-day, virtual, global conference for GCSE. Many organizations talk about how to be inclusive, equitable, and just. GCSE is walking the talk – the speakers included Indigenous peoples, Black and Brown people, women, and people representing the global south and north. I am immensely proud to get to support this organization!

Colorado HIV/AIDS Strategic Planning: Both remote and in-person listening sessions with populations affected by and vulnerable to HIV as they share with the State how strategic investments can truly provide support and services they need.

How to Scale Your Work Up, Even When Once Size Doesn’t Fit All

Have you ever been wildly proud of something you or your team accomplished, but then wondered…Can this scale?

One of my favorite things about being a graphic recorder is that I get to work across sectors and pick up on patterns and shifts. For example, right now, three of my clients are all figuring out how to scale across the country in very different areas:

• Supporting children with medical complexity and their families in hospitals and clinics

• Helping communities become more resilient in the face of large-scale wildfires

• And creating a national community of practice around community-led conservation

While there is not one path forward, some real gems became clear last week with the team working with children with medical complexity. I thought these ideas deserved a little airtime, and maybe YOU are working on scaling too…perhaps there’s a keeper in here for you!

• Take an iterative approach - start small, test an idea, and learn and grow from there. Remember: It doesn’t have to be perfect!

• Scaling complex work takes time. In a world of instant gratification and grant-makers wanting results, this may be tricky…and also imperative.

• Relationships are key to building trust, which is key to being able to move quickly or be patient when needed.

• Facilitate communication across teams regularly, in-person if you can, to build those relationships and cross-pollinate ideas.

• Take what you’ve learned in each place and weave it together for solutions that are greater than the sum of the parts. You may already have a solution!

• Ask those you’re serving to be part of the process (and compensate them for their expertise and participation!).

• You already know enough. While it’s almost always tempting to want/NEED more data, you probably already know enough to take the first steps.

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers,

Where in the World is ConverSketch?

Chicago, Illinois: After working together remotely in 2020-2021, it was an absolute joy to get to meet the convening team and state teams working together to improve the lives of children with medical complexity and their families. Closing this multi-year pilot in a flawless hybrid meeting, the teams shared their key insights, discussed what’s next, and how to sustain the work moving forward.

Albuquerque, New Mexico: Graphically facilitating for a leadership team at US Fish and Wildlife Service to craft a visual metaphor telling the story of equity, inclusion, and creating a welcoming organization for all employees.

Virtual with Adobe Creative Campuses: Sharing and learning with Creative Campuses across the globe, these quarterly gatherings are always lively, a lovely way to build community virtually, and thoughtfully curated to create welcoming and informative spaces! The sessions start today, so here’s a graphic from the spring!

Why Visuals in Meetings Are So Good

Many of you are folks I’ve had the pleasure of getting to collaborate with, and you’ve experienced the magic sparked by visuals directly.

Even if you get it, sometimes you need to persuade someone else why it’s an excellent idea to have a visual partner in the room. This is what I hear from clients time and again.

Graphic recording…

• Wraps your people in the beauty and richness of their ideas when the room is full of walls covered in colorful and content-full drawings

• Sparks creativity

• Brings joy and laughter

• Supports groups as they co-create the extraordinary

• Helps you get more done in less time

• Deepens shared understanding

• Can create a distinct brand and feel for events

Here’s what an absolutely phenomenal recent client said:

“Karina is a joy to work with. She was thoughtful about all parts of our meeting planning process, and extremely skilled at guiding our teams’ conversation. She was able to adapt on the fly when important conversations arose and seamlessly adjust to the needs of the group while keeping us on-task to accomplish our goals. With her help, our group made progress I didn’t think was possible! We have a strong sense of our mission and values, and tangible plans to realize them. The visuals that she sketches during the call helped ground our conversations and are really easy to work with as we move forward. Thanks, Karina!”

— Hazel Shapiro, IARPC Collaborations

And for some cool science behind visuals, check out this post.

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers,

Where in the World is ConverSketch?

Las Vegas, NV: At the RES 2022 Economic Summit with the Ute Mountain Ute Tribe sharing strategies to write and win grant funding for social, environmental, and health goals.

Fresh Video: This video helps prospective undergraduate students understand what career paths they might pursue with a degree from CSU’s Environmental Public Health program. Major appreciation to the team at CSU and Bevin Luna for the narration and original music! Click here or the image above to view the digitally hand-drawn video. Note: I am not currently accepting new video projects.  

The Underrated Potential of Designing Time to Connect in a Retreat

Is your team is planning an off-site retreat soon? If you are, I cannot recommend one thing to your agenda design team enough.

If you want to…

• Make the most of the fact your team traveled to (most likely) an intentional location

• Help shift mindsets from “me” to “we”

• Build trust

• Leverage your time together in person…

Build in unstructured time for your group to get to know each other.

It can be so tempting to pack every last moment of an agenda with work to get done, especially after 2+ years of mostly remote collaboration. But here’s what happened when we didn’t do that with a group I got to graphically facilitate through a 2-day offsite in person last week.

This team is geographically dispersed, and some folks had been hired during the pandemic, so they had never met together as an entire group in person. Together, we designed an agenda that began with a day of hiking and an optional group dinner before we even began to talk strategic planning. Meeting them the next day, I never would have guessed they hadn’t met together before. The participants themselves remarked at how connected they felt even after just 3 days together.

If you don’t have time for a full day of hiking, fear not! We also created optional semi-structured opportunities for participants to get to know each other during lunch and infused each day with activities that provided a chance to share personal stories in large and small groups, like the one above.

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers,

Where in the Virtual World is ConverSketch?

Boulder, Colorado: For the previously mentioned focused, fun, and collaborative off-site retreat for a team of arctic policy researchers. Thank you IARPC Collaborations for the work you’re doing for our planet!

Fort Matanzas Video is live! The final installment of the Drawing Connections to Climate Change illustrated video series is out in the world – find out how you can help protect habitats that support the beautiful and diverse wildlife of the Florida Coast! Note: I am not currently taking on new video projects.

Getting Ready for GCSE Global Conference - Will You Be There? The Global Council on Science and the Environment is hosting their annual virtual conference June 21-24, 2022. If you’re a Member Institution, an unlimited number of participants from your school can attend for free! To register or learn more about the event, click here. Here’s a graphic from last year’s conference!

POP It!

Having a clear purpose in a meeting is something you’ve heard from me before – whether it’s a 15-minute check in or a 2-day off-site, when the organizers and the participants are extremely clear on the purpose of why they’re being asked to be there, engagement and the ability to measure if the outcomes were successful follow.

And, thanks to this excellent blog from Drawing Change, I just learned about a super handy, straightforward tool to make the meeting planning even better. It’s called POP, which stands for: 

Purpose, Outcome, Process

Developed by the Rockwood Institute, beyond defining the Purpose, or your why for convening the meeting, you add two more simple ideas. Your Outcome “speaks to what – the vision of what success will look and feel like when you “arrive.” And finally, your Process outlines the “how – the specific steps involved in getting there.”

It’s easy to jump straight to the process design, but if you’re clear on why you’re there and what it will look and feel like to be successful, that enormous investment of time, energy, resources, thinking, good food, and space together will be easier to measure and follow through on. 

So, here’s a graphic facilitator style worksheet you can use to help your group work through your POP for your next meeting – I hope you enjoy it!

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

River Investigators Action Guide is Out in the World! I’ve had the joy of collaborating with watershed researchers at Colorado State University to illustrate an activity guide for children to explore our local river, the Cache la Poudre. Here’s a snapshot, and you can see a video of me flipping through pages on Instagram.

ShapingEDU Mini-Summit: Emerging Credentials Standards: Convening educators, industry professionals, and folks in K-12 education to discuss the future, power, and challenges of badges and credentials in addition to or in place of a traditional 4-year college degree. 

Learner Perspectives on Career-Connected Education Symposium: In another event focused on students, this symposium centered learners as speakers and panelists to guide the conversation and offer suggestions to make it easier to navigate the higher education system for successful career paths.

Here’s How to Channel That Inner Creative Kid

Do you ever feel like you can’t draw? I felt that way too. In fact, I dropped my art degree in college because I didn’t think I was “good enough”. 

On a recent graphic recording job, someone remarked “I wish I could draw like that!” and I replied, as I almost always do, “anyone can draw!”. You might roll your eyes at me, but roll with me for a sentence or two.

When you were a kid and someone gave you paper and markers and said “go for it”, that’s exactly what you’d do, right? Those papers would be covered in stories, made up worlds, families! Then…something changes along the way and you start to doubt. And draw less. And less. 

You (probably) wouldn’t run a marathon without training, right?

Why on earth would we expect ourselves to be excellent at something we don’t allow ourselves to practice?

The generous and talented late Howard Ikemoto put it better:

“When my daughter was about seven years old, she asked me one day what I did at work. I told her I worked at the college- that my job was to teach people how to draw. She stared back at me, incredulous, and said, ‘You mean they forget?’”

— Howard Ikemoto

So give yourself a chance. A blank piece of paper can be intimidating. To get over that, you can cut straight to the chase and make a title in the center of the page, or start with making some marks in the corners, playfully, that loosen you up. Here’s a blog post where I show another fun way to get used to making marks on blank pieces of paper.

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

I’m teaching a workshop…today! This morning (CO time) I’m sharing my insights and practices for email marketing with my colleagues for the International Forum of Visual Practitioners - here’s a snippet of the outline I’m going to be working through with participants.

Adobe Creative Campus: Not only did I get to illustrate the presentations and key ideas from the Creative Campus Collaboration, I also got to design some swag for the participants – check out this tote and tumbler! The team at Adobe also crushed it and had this page highlighting the graphics and sound bites put together by the end of the day.

Denver: An in-person job – hooray! Working on paper and with chalks to support higher education executives and CIOs discussing how to support students in a digital age.

Agreements, Ground Rules, Community Norms, Oh My!

Someone carrying on for multiple minutes, seemingly without taking a breath, about a topic unrelated to the task at hand.

A person keeps bringing up the same axe to grind…over, and over.

Two people are whispering the entire time.

80% of the group has a laptop out and a slightly glazed look in their eyes.

Any of this sound familiar?

Whether you call them ground rules, group agreements, or community norms, co-creating expectations for how a group will interact is one way to design a focused and purposeful meeting. 

Why do group agreements work?

• They define “rules of engagement” group agrees to

• People communicate in different ways, and norms help us agree how to work with each other

• Setting expectations for how the group will interact

• Creating mechanisms for resolving tensions or conflict 

Even taking just a minute to review previously established agreements is a powerful tool to ground participants and remind them that they’re not in just any meeting, they’re in this gathering space with an intentional environment that has been co-designed by the whole group. This is subtle yet important in shifting from “why do we need to be meeting?” to “I’m fully present and ready to contribute to this process.”

Here are some of the agreements commonly used in meetings I facilitate:

• Speak from your experience and welcome others to speak from theirs

• Step up when you have something to share, step back and make space for all voices to be heard

• Listen to understand (not just waiting for your turn to talk)

• It’s okay to disagree, but do so with curiosity not hostility (thanks to the Center for Public Deliberation for my personal favorite!)

• And of course…Support the facilitator – help me help you as we move through the process

What agreements have surprised you with their effectiveness in supporting open and constructive conversations? Drop me a note – I’d love to learn from you!

If you’d like to jump deeper on designing excellent experiences, you can check out this post on why a clear purpose for a meeting supports everyone, or this one about why to design for connection.

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

Presenting at IFVP Online Learning Series: Email Marketing for the Win! 90 minutes of interactive goodness, happening on April 20th at 9am Mountain Time. Even thought it says 2021…it’s happening in a couple of weeks. You can find out more register here.

In the Studio: Storyboarding videos, illustrating research on seabirds and archaeology in Alaska and co-conspiring for effective engagement visioning for sustainable futures at a university. Here’s a snap of the research-turned-illustration!