How to Help Participants Cocreate, Connect, and Inspire at Your Multi-Day Event

The full synthesis map from five days of the virtual GCSE+Drawdown conference.

Once again for the people in the back, you CAN have an interactive and participatory virtual conference with over 3,000 participants from all over the world! 

In early January (let’s talk about how these folks know how to start a new year!), the Global Council for Science and the Environment (GCSE), and Project Drawdown brought together researchers, leaders, and community members to learn, share, and create solutions for people and planet.  

As a visual thought partner for the virtual event, I wanted create ways that graphics could support meaningful work with the huge number of participants and volume of content. There were eight Thematic Pathways with concurrent sessions, and more than 50 simultaneous Collaborative Action Groups which emerged from brainstorming sessions over the course of the week. 

How could we work together to look for patterns and themes across multiple, very full days? 

How could we make sure participants could see their ideas emerging throughout the week? 

And how do this as just one recorder? 

We needed a plan!

The organizing team and I collaborated before and during the conference to develop communication systems, like a designated note-taker in each Pathway with access to a shared Google Doc template for key ideas. I could then distill and illustrate these notes, and combine them with insights from real-time graphics of plenary panels and keynotes (these drawings were included in the final piece as well). 

Communication of key ideas? Check. 

We decided to use Miro as a virtual platform to host the emerging map. Similar to shared Google Docs or Slides, with a shared link we dropped into the chat each day, participants could view the Synthesis from start to finish throughout the week. They could zoom in to see details in graphics I had drawn real-time in plenaries, or zoom out for the overall flow, and could share it with others they thought would be interested.

Participant observation? Check!

The result was a massive Synthesis Illustration mapping how research feeds action for climate solutions, which participants could SEE AS IT GREW throughout the week on the conference website’s gallery, as well as via the link shared frequently in the chat box throughout the conference. 

So, what emerged as key themes for science and solutions for people and planet? Explore for yourself! For me, a theme I’ve hear not only at GCSE+Drawdown, is that for these solutions to work, it comes down to one thing: people working together. 

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

Adobe Creative Campus Collaboration: Learning from creative educators and students how to nurture the “magician” in each potentially creative student. 

Filming a New Drawing Connections Video: Did you know that mosquitos are not native to Hawai’i? In the newest video with the NPS, I can’t wait to take you through a journey of endangered birds, avian malaria, and climate change. 

Natural Areas Strategic Vision: I’m delighted to finally be able to share this studio illustration created last year in partnership with the City of Greeley’s Natural Areas program, showing the history of the land, input from the community, and vision for the future.

Number Nine, Feeling Fine -- Happy Birthday ConverSketch!

Happy Wednesday! Why so happy?

Yesterday was ConverSketch’s Golden Birthday, so let’s celebrate together with nine insights from NINE YEARS in business with you!

One of the best parts of being a graphic recorder is that I get to listen to fascinating conversations spanning industries and sectors. From climate science experts, to local governments working to solve community issues, to public health leaders ending the HIV epidemic, to supporting just and fair elections, to neuroregeneration science, to visual thinking in middle school classrooms. I get to listen, distill, design, and offer visuals to support these teams working on important issues around the globe. 

What can we learn from each other and apply as we move together through and beyond the pandemic? What are the things I hear over and over, regardless of the topic? 

Today, I’d like to share observations that span these sectors and might offer an insightful new perspective for you, along with process or reflection ideas for you personally, or your team. 

1. No matter what you do, figure out how to communicate effectively. In nearly every event I graphic record or facilitate, I hear how important it is to bridge between silos or share our story with our audience. But how? 

   Internally across silos: Create a one-page illustration of your mission, vision, values, and goals for the next 1-5 years. Have each leader walk their team through it and do an exercise to help every person see how they’re contributing to the big picture. 

   Externally to your audience: Tell a story that resonates with them! Figure out how what you’re doing solves a problem, fear, pain point, or question they have, and put your audience at the center of the story you’re telling.

2. Technology is incredible and provides so many opportunities for access and information sharing. But what is the technology supporting or driving? Human connection! It’s tempting to focus on the technology, rather than the process. Instead, define your purpose clearly, keep it front and center, and select tech, tools, and processes that support that purpose.

   Question: Is our purpose to build networks or share learning? How will we do this? What does our purpose NOT include?

3. Say yes…and say no. Say yes to opportunities that spark energy in you, even if they take you by surprise or don’t initially seem relevant. Say no to things that fragment your attention or offer the trade-offs if you do that something else on. 

   Framing: “My team can work on this, but we’ll have to let go of this other project. Which do you want to prioritize?”

4. Listening to a podcast recently, this struck me: “The more wrong you’re willing to be, the better your life will be.” This little sentence combined curiosity, vulnerability, and an open heart – tools we can all deploy every day to let go of defensiveness and create a culture of collaboration. I’m going to call this unconditional curiosity. 

   Question: When do you notice yourself feeling defensive? Why? How might you lean into being wrong?

5. Stand on the shoulders of giants rather than recreating something that already exists. This ties back to communication. When researching a new project, look to different fields to see what has been successful, then adopt new strategies in your own work. 

   Question: Find an example of a company or organization that has successfully navigated a problem you’re working on. What do they do? How can you learn from them? 

6. Trust yourself and cultivate intuition. There is more and more research showing the connection of the mind and gut through the microbiome. So when you feel something, pay attention, listen, and learn from your body.

   Question: How am I cultivating trusting intuition in myself or my team?

7. Social and environmental justice are important to a growing population. Make your Why clear and provide opportunities for your people to engage with causes you care about. 

   Question: How do our organizational values support social or environmental work? How do we tell that story clearly to our audiences?

8. After a powerful retreat, then what? How do you make sure all the focused work keeps momentum? Returning after an awesome meeting (virtual or not), staying focused can be the biggest hurdle. 

   Action: Figure out how to set yourself up for success, whether it’s setting a 15-minute timer, or setting out supplies for creative practice or a workout first thing, or writing down your top 3 priorities the night before so you can jump right in. 

9. This world is filled with remarkable humans doing incredible things for others and the planet. You matter and have important gifts to share. This year has been…something. And to everyone who has struggled with loneliness, loss, carrying the weight of too many things…You are a miraculous spark of light in the world and I’m so glad you’re here. 

   Action: Give yourself a hug or quick dance break to a favorite jam – you are amazing!

Thank you from my heart and soul for making NINE YEARS possible! With deep appreciation for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place --

Cheers, 

Where in the Virtual World is ConverSketch?

Northwestern Health Sciences University: For the annual Homecoming conference sharing state of the science and best practice in chiropractic.

Driving K-12 Innovation Summit: Working with the Consortium for School Networking where educators across the globe shared stories, trends, and ideas for the future of learning. They really know how to host online meetings – instead of panels, participants were treated to an interactive gameshow style virtual event!

HIV Leadership Academy: Visualizing stories of participant in this year’s Leadership Academy for community leaders working to end the HIV epidemic.

Michigan Climate Action Network: Creating a thank you graphic for Governor Whitmer for her forward-thinking agenda and legislation to protect Michigan’s clean water and climate for the future! 

Research to Action: What Any Sector Can Learn from GCSE+Drawdown

Why, yes, you CAN have an interactive and participatory virtual conference with over 3,000 participants from all over the world!

Earlier this month, the Global Council for Science and the Environment (GCSE), and Project Drawdown brought together researchers, leaders, and community members to learn, share, and create solutions for people and planet.  

Some of the most powerful insights can be translated to any sector, so no matter who you are, here are a few snapshots from graphics showing what resonated most with the participants over the course of the week: 

Effective communication is more important than ever. To do so, we need to meet people where they are. 

Listening to and elevating diverse voices we haven’t in the past. At GCSE+Drawdown, there were several Indigenous presenters who openly shared their research and perspectives.

Networks and partnerships are needed do the incredible things we are called to do. Working together we can fill in one another’s gaps, offer new perspectives, and share resources.

Complex challenges require creative solutions, which means looking for systems and across disciplines.

GCSE always does an excellent job leveraging the graphics I create with them. Last year they created a stunning Global Sights and Sounds page to share the graphics and highlights from the conference. This year we collaborated to create visuals for social media posts before, during, and after the conference. I also made a massive Conference Synthesis map created over the course of the five-day conference. Scroll to the right and zoom out to see the entire thing! 

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

Middle School: Facilitating a series of professional development sessions on using Adobe Fresco with their students as a creative thinking tool. 

US Fish and Wildlife Service:  Graphically facilitating a session with regional leaders to analyze how to create an internship system that is inclusive and supports hiring a more diverse and representative workforce. The outcomes will be refined into a strategic illustration which can be used in tandem with the Hiring Barriers and Biases illustration I created last year. 

Strategic Planning:  With a non-profit focused on supporting our democratic process through data-driven approaches. I can’t share the whole graphic, but here’s a snapshot of the title of a session that really elevated the energy levels during a remote retreat. Remember to celebrate accomplishments and share kudos for your team! 

A Gentle New Year’s Reflections and Visioning Practice

Happy New Year!

In such a monumentally symbolic time of year, especially THIS year, making time to reflect and visualize feels…a little overwhelming. 

What if I don’t have time to do a deep dive? Taking 15 minutes could be exactly what you need.

What if I don’t ask myself all the right questions? The questions you do ask yourself will be exactly right.

What if I’m not creating something deserving of the gravitas of this moment as we depart from 2020? Sometimes simple is the most elegant. 

Which is why I’ve decided to ask myself the same questions I have for the past few years – and share them with you in a fresh design to fill in:

• What have I accomplished this year? 

• What am I grateful for?

• What am I letting go of? 

• What am I opening up to?

• What do I want to attract in my life this year?

For me, taking any amount of time, whether it’s a few minutes or a few hours, around each new year to reflect and focus my energy for the coming calendar year feels powerful and uplifting. Energy flows where attention goes. 

It’s an opportunity to create clarity for myself among a world of unknowns. It’s creating space to center – that center we can all return to and tap into during the moments of cray cray. 

If you’d like more ConverSketch ideas for New Years visioning, here’s the archive from 2020, 2019, and 2017. If a template feels too prescriptive, check out my favorite tips for creating your own custom vision board.

If you’re ready for a deeper dive, Sarah Firth has created a gorgeous digital download or printed workbook to fill in throughout the whole year. There are even two different covers to choose from and color!

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

Resting  Happy Winter!

Getting ready for the virtual National Council on Science and the Environment + Drawdown next week. The theme is Research to Action and I’m looking forward to seeing researchers and practitioners connecting! 

Ready for 2021? Let’s explore how graphic recording can help make meetings better - even virtual ones!

Weird Holidays? Draw Happy Little Winter Trees

Hello!

As we lean into the darkest time of the year here in the Northern Hemisphere, creating space, physically or mentally, to rest can feed our souls. 

In this especially weird year, it might feel better to begin looking forward as soon each day will get a little longer. Stay tuned for one more ConverSketch newsletter before the end of the year with a template to help guide a vision board for 2021.

For now, here’s one way to draw some Happy Little Winter Trees – have fun, play, and root down to cultivate presence with a tree doodle. 

Wishing you a warm, joyful, and safe holiday season. I am SO APPRECIATIVE that you’re a part of my life and I’m looking forward to celebrating and co-creating safely together in 2021!

Cheers, 

Where in the Virtual World is ConverSketch?

Denver Housing Authority: Designing and guiding a three-part series for a team to fortify their connections after months working virtually and to explore ways to help each other and participants in a very complex system.

Virtual Facilitation Workshop for the Earth Leadership Program: Equipping researchers with best practices for virtual meeting platforms, how to design an engaging online process, and tips and tricks to plan for a successful convening in a remote world. 

Southwest Beef Knowledge Network: How can ranchers raise healthy cows in a way that supports the environment and can be adapted to a changing climate? This network shared best practices in ranching and education around their findings, a rare and delightful combination (get the beef pun?).

Painting: After many months not feeling extra creativity beyond ConverSketching, recently I picked up my paintbrushes and dove into an acrylic painting project. Rivers and Canyons are special places for me, so this painting will happily hang in our home.

Brighten your Day with an Appreciation Map

This time of year in the US many of us think about what we appreciate as the holiday season begins. Even with covid, especially with covid, I have found that cultivating a practice of appreciation boosts my mood and energy.

Appreciation helps me put things into perspective, remember my privilege, and slow down to recognize all the beautiful things happening around us every day. 

To really cement this practice, shockingly, I like to map out visually what I appreciate. 

Even if you’re not “artistic” – there are simple ways to use size, color, and layout to make your notes more visual.

Last week I gave a brief overview of these tips in my Digital Visual Notes workshop as a “watch party” from the session hosted at ShapingEDU’s LearningHuman last summer. 

Here’s the link to the free one-hour session packed with ideas and tips to make your digital and analog notes more visual!

Why take the extra visual step? To boost memory, helping manage overwhelm, create deeper understanding, and for seeing patterns.

So, I encourage you to take 5 minutes and doodle out what you appreciate. Just write or doodle what comes to mind when you ask yourself: 

What do I appreciate today? 

Not keen on grappling with a blank sheet of paper? You can use this template. And if you want to learn to draw a turkey, click right there – both links take you to more resources on appreciation and gratitude.

I APPRECIATE YOU! 

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

Currently in the midst of UNICON 2020: A global Executive MBA conference hosted by Arizona State University’s Thunderbird School of Global Management. Here’s a snapshot of a Miro board I designed for an interactive session for over 400 participants!

Queer Student Panel: This intimate and authentic panel of students in the LGBTQ+ community at Regis University was by students, for students. They curated a space where new connections were made and stories were shared honestly and humbly.  

The Newest Drawing Connections illustrated video is out for the National Park Service! Take a journey through the history of Castillo de San Marcos in Florida and find out how it is affected by climate change.

Chaos Clarified: Visualizing Systems Cycles

As I was floating in a river canyon last week, thinking those sorts of nebulous thoughts, a memory clicked into place while gazing at the ancient stone and water around us. 

Way back in 2018 (that was at least 15 years ago, right?), I partnered with the Environmental Defense Fund and Colorado State University to graphic record a series of systems thinking workshops looking at pollinator habitat in midwestern agricultural lands. Over several months, this thoughtful team took a deep dive into systems thinking and I visually mapped out the process and ideas as we went. 

With so many moving parts, mental models, things we can/cannot control, emotions, perspectives, and information to sort through, it felt overwhelming to make decisions or know what we could do to make a positive change.

As we leaned into the systems thinking tools, we began to practice and see how they were one way to help us clarify complexity, map out relationships, and illuminate patterns or points of leverage that had previously gone unrecognized.

So, this last week as I was wondering why it felt like so many complex and difficult things are colliding right now in my country, and why the heck can’t we think long-term and collaboratively to solve problems, a sketch from 2018 popped into my mind: 

This drawing shows the time cycles of different elements of the pollinator/ag system we were mapping, and how each element’s cycle is quite different than the others. 

For example – our political cycle is four years, while many ecological cycles are much longer (100+ years). And the agricultural cycle is much shorter – just one year. So, if each of these cycles is driven by a different time constraint, the patterns of misalignment start to become clear. And the motivation to create policy or strategies that wouldn’t come to fruition until 10, 20, 100 years later…those are less persuasive in an election year. 

Systems mapping also created a framework to being understanding where changes could be made, and where ripple effects might begin. 

I love this question from Hugh McLeod: Where can the smallest change make the biggest difference?

So, in times where challenges seem enormous, pick up a pencil and make a few marks – you might be surprised at what becomes clear and where YOU can make a difference.

I am delighted to get to share some Very Exciting News!

When I first found out about graphic recording back in 2010, I took a training in the Bay Area which shaped how I approach the work and gave me a strong foundation to build my practice on. Since then, I’ve had the delight to become friends with one of the instructors, Emily Shepard of The Graphic Distillery. Em is kind, funny, compassionate, extremely talented, and an exceptional teacher. 

Why am I telling you all this? Because she just launched her new online course, Draw It Out! If you’ve ever wondered if YOU could take better visual notes or become a graphic recorder, this is your moment. She created this course to help equip people with tools to better understand each other and communicate more easily. Check out her course overview and outcomes here!*

And if you want a MASSIVE discount of $100 off, be sure to register before Friday, October 9th at 8 pm Pacific using the code birdflightdio. 

This is an affiliate link, so if you register I get a kickback because that’s how Emily rolls. For the record, I’d promote the sh*t out of this class regardless because she’s amazing.

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

Children with Medical Complexity: In the last of a series of virtual reflections with universities and health campuses across the country, the graphics summarize lessons learned, accomplishments, and where these teams can focus in the future to support families and children in their health.

On Trails and the River: We snuck out for a small rafting trip in Western Colorado/Eastern Utah last week. Here’s a plein air watercolor I sketched at camp one evening. Spending time in nature fuels my creativity and soul, and I am feeling particularly privileged to have access to public lands, equipment, and time away. 

Water Research Vision 2050: Phase one of this project is also coming to a close this fall, and we are gearing up for the final Writing Workshop later this month to refine a framework for the Agricultural Research Service’s vision for water research in the coming decades.

Windows to the Future of Learning, or, “I Had S’More Fun at Camp with You!”

Did you ever go to summer camp? Remember those late nights filled with laughter, quiet early mornings to reflect, tight friendships, and learning about yourself?

This past week I was Camp Art Director at Learning[hu]Man, aka “Summer camp for weird adults”, aka the best virtual non-conference I’ve ever attended.

Once again, Arizona State University’s ShapingEDU community brought together Dreamers, Doers, and Drivers – “a global community of education changemakers – to push the creative envelope for how we serve students and advance learner success”.

As the Camp Art Director, I had the delightful job of listening and digitally graphic recording more than 20 live sessions over the course of the week. Then, from key ideas submitted by presenters, participants, and what I’d illustrated, I created a Synthesis Map summarizing themes and important ideas from across Learning[hu]Man.

Some of the most salient themes that emerged were recognizing the technology are tools that allow for us to be creative, playful, and curate learning environments which welcome the whole person. To build a space like that, educators can leverage the power of storytelling in learning, which helps build connections and community, even in virtual spaces. These connections become networks capable of creating change at scale, which is imperative to get at the root of challenges EdTech has been fighting for years: power, access, and equity.

Here are some snapshots of a few of the sessions I illustrated. To see the full gallery, check out the LearningArtist page. I also have been posting them on Twitter and Instagram.

If you missed Learning[hu]Man last week, don’t worry! All the sessions were recorded and are being shared on the ShapingEDU YouTube channel, and there are plenty of ways to connect - join us on Slack!

And if you want to read more reflections on Learning[hu]Man, I highly recommend checking out the series of “letters home” from Paul Signorelli and this blog post from Tom Haymes, two of ShapingEDU’s Storytellers in Residence.

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers,

Where in the Virtual World is ConverSketch?

Camp LearningHuman: From morning gatherings Around the Flagpole to evenings by the Campfire, LearningHuman was anything but typical, in the best way possible! Did I mention there was a 3D VIRTUAL CAMPUS with a graphic recording gallery!? Check out the VirBELA platform - it blew my mind!

Children with Medical Complexity: Continuing the series of virtual site visits with universities and health campuses across the country, these graphics capture lessons learned, accomplishments, and where teams can focus in the future to support families and children in their health.

USB Implementers Forum: The annual updates got a visual spin this year – from marketing to compliance to the future of USB connections.

Let’s talk about how to level-up your virtual event with visuals and artistic experiences!

What Time Is It? River Time!

I hope this finds you and your loved ones healthy and happy.

I’m out of the office on a seven-day rafting trip on the Middle Fork of the Salmon River in Idaho – here’s a photo from when we got to run this same river three years ago:

This means I’ll be without access to phone or internet June 28 - July 8th – so thank you for your patience if you’ve tried to get in touch lately. I’ll look forward to connecting!

For my ruminations on what I’ve learned about entrepreneurship from whitewater, check out this post.

To read about how I fuel my graphic recorder creativity tank, click here.

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers,

Where in the Virtual World is ConverSketch?

On the river 😊

Celebrating a New Chapter with Future Earth Fellows as the Leopold Leadership Program transitioned its’ own leadership and partnership with Future Earth.

Continuing Work with ARS’ Water Research Vision as these scientists from across the country and disciplines continue to work astonishingly well in a remote setting to co-create a shared water research vision and roadmap for the future.

Scribing Leadership Stories with folks working to end the HIV epidemic in Arizona. These health care leaders shared values they wanted to cultivate carrying their work forward.

Interested in collaborating to make YOUR next virtual meeting next level?

A Freelancer’s Favorites: Illustrated Tips for Working From Home

First of all, I want to say the last two weeks have been surreal, and we all deserve a deep breath.

I’ve been delighted by the intentional way people are being good to each other and despite massive shifts and challenges, I am holding the energy that we will come through COVID better than we were before.

As I’ve been hearing stories of the challenges of shifting to working from home, I wanted to share a few of the tips I’ve learned from other entrepreneurs, as well as through trial and error over the past 6 years of owning my business and working out of a home office.

Without further ado — I give you: llustrated Tips for Working From Home!

Click through on each to see the different tips!

If you need a daily dose of uplifting stories, I love @Upworthy on Instagram. And of course for mellow snippets of the garden, chickens, and bees, come on over to my feed too!

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers,

Where in the World is ConverSketch?

At Home! I hope you are too :) Even though live events have been cancelled for the next few weeks, I’m always impressed with how my clients adapt and innovate on the fly, and I’ve been live digital graphic recording for a few projects on Zoom.

Phoenix, AZ At the third annual ShapingEDU Unconference. This group in particular is on the cutting edge of technology and learning, and there’s no other group I’d rather adjust on the fly with. We went from a hybrid in-person and remote meeting on the first day to fully remote on the second — more on that in the next newsletter!

If you’re finding yourself on more video calls than ever before and need a way to keep participants focused and anchoring participants to a common story (theirs!), let’s explore how to leverage digital graphic recording or remote facilitation for you!